What to expect during a Janitorial Sales Walkthrough with Uncle Sam’s Contractors
During a janitorial services walkthrough, both you and Uncle Sam’s Contractors will assess your facility to determine the specific cleaning needs. This walkthrough helps us understand the scope of work and allows you to discuss your expectations. Here's what you can expect:
1. Initial Meeting and Discussion
Introduction: We will introduce ourselves and explain the process of the walkthrough.
Your Needs: You’ll likely be asked to describe any specific issues or challenges you’re facing with your current cleaning routine, such as high-traffic areas, frequent spills, or cleanliness issues.
2. Tour of the Facility
Overview: You’ll walk our representative through your entire facility. This may include office spaces, common areas, restrooms, break rooms, and any specialty areas.
Detailed Observations: We will observe key areas that may need special attention or particular cleaning protocols. This could include:
Restrooms: Inspection of fixtures, sinks, and flooring, to assess sanitization needs.
Carpets and Flooring: Noting areas that may require deep cleaning, vacuuming, mopping, or floor polishing.
Windows: Identifying if window cleaning will be required inside or outside.
High-Traffic Areas: Such as lobbies, hallways, and entryways that may need more frequent cleaning.
Specialty Rooms: If you have server rooms, labs, or manufacturing spaces, they will examine these for specific cleaning requirements.
3. Discussion of Cleaning Frequencies and Requirements
Routine Cleaning: We will ask about your preferred cleaning schedule (daily, weekly, bi-weekly, etc.).
Specialized Services: We will discuss if you need additional services like deep carpet cleaning, floor waxing, or window washing.
Frequency for Special Areas: High-traffic areas or restrooms may need more frequent attention, and you'll clarify how often these need cleaning.
4. Review of Cleaning Standards
Health & Safety Standards: If your facility requires compliance with certain health and safety regulations (especially in healthcare or food-related environments), we’ll discuss these.
Preferred Cleaning Products: We may discuss if you prefer eco-friendly or hypoallergenic cleaning products, and whether we will supply our own products or use yours.
5. Discussion on Hours and Scheduling
After-Hours Cleaning: We will discuss when cleaning should take place to minimize disruption. Many businesses prefer after-hours cleaning, but early morning or weekend services may also be options.
Key Access: If cleaning is to be done outside of business hours, we will discuss security measures such as providing key or badge access, setting up alarm protocols, or other safety procedures.
6. Equipment and Supplies
What They Provide: We will confirm the cleaning equipment and supplies we will bring, such as vacuums, mops, or specialty floor care tools.
Client-Supplied Items: If you have specific supplies or equipment you'd prefer to be used, this is the time to bring it up.
7. Evaluation of Problem Areas
Our cleaning representative will focus on any problem areas you mention, such as stained carpets, heavily soiled floors, or areas with frequent spills or traffic.
We may recommend additional treatments like carpet deep cleaning, stain removal, or hard floor polishing based on their evaluation.
8. Customized Cleaning Plan Discussion
Our representative will likely provide suggestions for a tailored cleaning plan, based on what they observed during the walkthrough.
We will go over their recommendations for frequency, special treatments, and any necessary changes in routine to ensure the highest level of cleanliness for your facility.
9. Discussion of Costs
While you will not get an exact price on the spot, the walkthrough allows us to gather the information needed to prepare a quote.
Our representative may discuss general pricing structures, such as how charges differ for regular cleaning versus deep cleaning services.
10. Follow-Up
After the walkthrough, Uncle Sam’s Contractors will provide a detailed proposal outlining:
The scope of services
A breakdown of costs
The frequency of cleaning
Special treatments or services requested
This proposal is based on the specific needs and observations made during the walkthrough.
What You Should Prepare:
Key Concerns: Make a list of specific cleaning issues (e.g., high-traffic areas, odors, stains) that you want addressed.
Preferred Products or Techniques: If you have preferences for cleaning methods or products, share them during the walkthrough.
Cleaning Priorities: Identify which areas or tasks are most critical for your business, such as maintaining spotless restrooms or keeping carpets stain-free.
By the end of the walkthrough, both you and Uncle Sam’s Contractors will have a clear understanding of the cleaning requirements, and Uncle Sam’s Contractors will be able to provide an accurate quote tailored to your specific needs.